Third-party inspection process, inspection service agencies, product inspection, product quality supervision and inspection.

Professional Third-Party Inspection Process

Professional Third-Party Inspection Company

Generally, when the order amount is large, or it is the first cooperation between Party A and Party B, or Party A has relatively strict quality requirements, Party A will request a third-party inspection of the products provided by the supplier. The inspection report submitted by the third party is like a reassurance for Party A, and this is when the inspector comes into play.


The following are common inspection procedures, for reference only:

Inspection Process One: Pre-Inspection Preparation

1. After the business contact form is issued, understand the production time/schedule and preliminarily arrange the inspection time.

2. Learn about the production factory in advance, the types of products the factory produces, understand the general content of the contract, familiarize yourself with production requirements and quality standards, and be well-versed in inspection criteria (such as the client’s sampling requirements) and key inspection points.

3. After understanding the general requirements, be aware of the main defects that may exist in the goods to be inspected. Focus on issues that are prone to occur, have flexible coping methods, and conduct the inspection meticulously and carefully.

4. Know when the goods will be ready and arrange to arrive at the factory on time.

5. Prepare necessary inspection tools (tape measure, multimeter, calculator, etc.).



Inspection Process Two: Conducting the Inspection

1. Upon arrival at the factory, make initial contact with the factory liaison to understand the factory’s general situation, including its structure, establishment date, number of workers, machinery conditions, and factory efficiency. Pay special attention to quality control, emphasize the importance of quality, and insist on strict inspection. Communicate preliminarily with the inspection personnel to get a general understanding of the factory’s personnel structure, such as the finished product department, quality control department, and production managers.

2. Observe the factory inspectors at work in the inspection workshop to assess the strictness of the factory’s inspection process. Understand the factory’s inspection basis, inspection system, and handling methods for serious defects. Also, visit the production workshop to understand the production status of the goods, ensuring you have a clear overview.

3. Confirm the inspection venue (e.g., inspection platform) and equipment (e.g., weight scale, tape measure, calculator).

4. Usually, seek the factory’s opinion and arrangement for the inspection first.

5. During the inspection, request cooperation from factory personnel to facilitate smoother operations.

A. Generally, randomly sample 10-20% based on the quantity of different styles.

B. Conduct a strict inspection of the sampled goods. If the final quality is qualified, stop the inspection and consider the entire batch as qualified. If there are minor defects接近 or exceeding the scoring standard, conduct an additional 10% sampling of the remaining goods. If the subsequent quality is qualified, downgrade all previously unqualified goods. If the subsequent quality is still unqualified, consider the entire batch as unqualified.

A. Strictly score according to the quality requirements and scoring standards, and record the results in the form.

B. For any special or unclear defects discovered during the inspection, immediately inquire with the factory’s quality control personnel and collect defect samples.

C. Maintain strict standards throughout the inspection process.

D. During random sampling, be meticulous and thorough, follow logical procedures, and do not avoid麻烦.

8. Ensure all inspection items are covered without omission.

9. Request the factory to conduct internal quality tests and provide reports. Also, request tests for any questionable defects.

10. If quality issues arise during the inspection process, report them to the company promptly to discuss specific handling measures. Simultaneously, notify the factory’s responsible person on-site to coordinate and communicate, ensuring timely and accurate resolution of problems.

11. Check the packaging situation and verify it against the company’s specific packaging requirements one by one.

12. Request shipment samples, batch samples, and factory inspection reports from the factory. If unable to return to the company the next day, arrange in advance to have the shipment samples sent back to the company. Fax the daily inspection reports back to the company separately. If there are questionable defective products, also send them back to the company for early confirmation.

13. Report the progress of production and inspection daily, seek the company’s opinions, and arrange the next day’s work.


Inspection Process Three: Preparing the Inspection Report

1. Fill out the inspection report, which should include a summary table, detailed inspection情况表, key item scoring table, attached sample table, packaging condition table, etc. Ensure relevant personnel confirm the report. Conduct strict inspections based on different products and requirements, covering all items comprehensively and in detail without omission. Clearly indicate any items that were not or could not be inspected in the report.


2. Write an inspection summary and email it to relevant personnel.

As a third-party inspector, the inspection process should be firmly kept in mind, and the inspection work should be completed objectively and fairly according to the process. Inspectors should remember the following details in the inspection process: accumulate experience to prevent routine errors, be diligent to avoid minor issues, and finally, have厚精神, adhere to principles, and dare to say NO.



Guangdong Huajian Inspection Co., Ltd. has prepared inspection processes for various products for its extensive clientele, with meticulous care and competitive pricing. Long-term cooperation is especially welcomed. Feel free to inquire! For more information, please follow Guangdong Huajian! www.hqcinspection.com