Smart Laboratory Quality Management System

Through the information technology means of Shengyuan Guangtong's Smart Laboratory Quality System Management System, comprehensive management and monitoring of various activities within the laboratory are achieved. This includes the daily release of laboratory announcements, notifications, experimental guidance, and other information. It enables the reservation management of laboratory spaces, reasonably arranging experimental time and venue resources, and managing various documents of the laboratory, such as experimental reports, operation manuals, and standard specifications, making them easy to locate and use. It also facilitates the assessment management of laboratory personnel and administrators, evaluating their work performance and experimental outcomes to ensure the effective realization of project results, thereby enhancing the transparency and traceability of laboratory operations.

Quality System Management

1. Laboratory Instrument Management

Real-time monitoring of instrument operation duration, status, power on/off conditions, failure rates, and reservation frequency. Through the combined application of the system, instrument controllers, and IoT technology, the system enables the allocation of usage permissions and setting of usage cycles for reserved personnel. Administrators can remotely power instruments on or off in real time, set or cancel faults, and synchronize instrument permissions with one click. Instruments can be configured with regular maintenance and calibration reminders, improving maintenance efficiency and extending their service life.

2. Laboratory Hazardous Chemical Management

Hazardous chemicals are stored in explosion-proof storage cabinets. By installing smart locks and applying IoT technology, management is carried out through a combination of hardware and software. Leakage trays are installed at the bottom of the cabinets to prevent risks such as accidental liquid spills, ensuring laboratory safety.

3. Laboratory Environment Monitoring

Real-time monitoring of environmental parameters such as temperature, humidity, pressure differentials, and air quality within the laboratory. When environmental parameters exceed preset ranges, the system automatically triggers alarms and takes corresponding control measures, such as adjusting air conditioning or ventilation systems, to promptly correct environmental abnormalities.

4. Laboratory Animal Management

Recording basic information, health status, and experimental usage of laboratory animals to facilitate management and tracking. The breeding environment for laboratory animals is controlled and monitored to ensure animal health and the smooth progress of experiments.

5. Quality Indicator Management

Defining quality indicators, data collection methods, and calculation formulas. Statistical analysis of quality indicator data is performed, with visualization through charts, trend graphs, and other multi-angle, multi-dimensional presentations. The system supports users in implementing corrective measures for out-of-control indicators through process-based forms, forming a closed-loop management system for continuous improvement and enhancing the laboratory's quality management level.

6. Data Management

Storing business data such as experimental data and quality indicators in relational databases and data warehouses, with regular data backups. Standardization and normalization of data are achieved through the data interface layer, facilitating data sharing and exchange with other systems or departments and increasing the utility value of the data.

7. Security and Permission Management

Users can only access and operate data and functions within their permissions, ensuring system security. User operation logs and system operation logs are recorded to enable auditing and tracking of system operations, facilitating issue investigation and accountability tracing.

Quality Culture Management

I. Quality Culture Management

Organizing regular quality training and educational activities to enhance employees' quality awareness and skill levels. Employees are encouraged to propose quality improvement suggestions, which are carefully analyzed and addressed. Through continuous improvement and optimization of quality management processes and methods, the laboratory's quality management level is consistently elevated.

II. QC Group/Achievements

The system enables tracking and management of QC group activities to ensure their effectiveness and compliance. It supports online submission and review of QC group achievements, as well as the collection and analysis of activity and achievement data, generating visual reports.

III. Project Information Management

The system supports online project initiation applications and approval processes, monitoring and managing project progress and budgets, including the recording of experimental data and submission of analysis results. It also supports online project acceptance applications and achievement management. Through standardized acceptance processes and achievement evaluation criteria, the quality and effectiveness of project outcomes are ensured.

System Documentation

I. Management of System Documentation

Management of system documentation involves the entire lifecycle, including creation, storage, updates, and retirement. The system ensures that the latest versions of documents are accessible to all relevant personnel and prevents the use of outdated documents.

II. Document Preparation

Prepared documents should cover all key laboratory activities, including experimental procedures, equipment operation, sample handling, data recording, and analysis. Documents must be accurate, clear, and operable. Additionally, they must comply with relevant industry standards and regulatory requirements.

III. Approval and Release

This typically involves a multi-level approval process, including laboratory directors, technical supervisors, and quality supervisors. During approval, relevant personnel evaluate the compliance, accuracy, and operability of documents. Once approved, the system automatically releases documents and ensures timely access for all relevant personnel.

IV. Document Push

The system automatically identifies which documents need to be pushed to which personnel or departments and automatically delivers them to the appropriate locations.

V. Document Retrieval

The system provides multiple retrieval methods, such as keyword search and category browsing. It also records document access history and usage for subsequent analysis and improvement.

VI. Plan Association Management

Shengyuan Guangtong's Smart Laboratory Quality System Management System automatically identifies which documents are associated with specific plans and provides necessary document support during plan execution. It also tracks and monitors plan execution to promptly identify and resolve issues.

Report Management

I. Report Generation

Experimental reports are automatically generated from experimental data and preset templates. This includes steps such as data collection, data processing, report template matching, and report generation. The system automatically collects data from instruments, cleans, transforms, and analyzes it, then generates standardized and accurate experimental reports based on user-selected templates.

II. Online Template Creation

Users can customize report template formats, content, and styles according to their needs. The system supports various editing tools, such as text editing, table insertion, and chart generation. Created templates can be saved to the system template library for future use or sharing with other users.

III. Report Preview

Users can preview the content of reports before generation, including data tables, charts, and conclusions. The preview function also provides print preview options, allowing users to check the layout of reports when printed.

IV. Report Merging

Users can select multiple reports for merging. The system integrates the content of these reports into a new report based on preset rules or user-specified order. The merged report maintains uniform formatting and accurate content, facilitating subsequent analysis and comparison.

V. Collaborative Editing

Multiple users can edit and modify reports simultaneously, with changes synchronized in real time. This allows several laboratory personnel to participate in the report preparation process. The system also provides version control, enabling users to view and restore historical versions of reports.

VI. Report Import and Export

Users can export system-generated reports to common file formats (such as PDF, Word, Excel) for viewing or editing in other software. The system also supports importing external report files, allowing users to bring reports generated by other systems or platforms into the Smart Laboratory Quality Management System for further processing and analysis.