Precautions for On-site Audits of National Military Standards

GJB Certification On-site Audit: Key Points and Response Strategies

In the process of GJB certification, the on-site audit serves as a core component, conducting a comprehensive examination of the enterprise's quality management capabilities. To assist enterprises in efficiently and orderly preparing for the on-site audit, the audit process, common non-conformities, and response strategies are summarized below.

1. Clearly Understand the Audit Process

Opening Meeting: At the beginning of the audit, the audit team will clarify the plan and specific requirements for this audit during the opening meeting, setting the direction for subsequent audit activities.

On-site Inspection: The audit team will delve into key areas such as production workshops, warehouses, and laboratories to observe the actual conditions of the enterprise's production operations, material management, and scientific research testing.

Record Review: From a vast number of record files, random samples will be selected. By verifying detailed information in the records, their authenticity and reliability will be assessed to evaluate the operation of the quality management system.

Communication Meeting: The audit team will provide feedback on preliminary issues identified during the on-site inspection and record review in the communication meeting, offering guidance for the enterprise's self-inspection and correction.

Closing Meeting: At the end of the audit process, the audit team will formally announce the audit conclusions during the closing meeting, clearly pointing out any non-conformities identified.

2. Be Vigilant About Common Non-Conformities

Disconnect Between Documentation and Operations: Differences exist between the processes specified in quality management system documents and actual operations, leading to a failure in implementing management standards.

Record-Filling Flaws: Irregularities such as missing signatures or dates in record files reduce their credibility and traceability.

Loss of Control Over Key Parameters: Key process parameters during production are not effectively monitored, making it difficult to ensure the stability and consistency of product quality.

Oversights in Supplier Evaluation: Incomplete evaluation materials for suppliers prevent a thorough assessment of their qualifications and capabilities, posing potential quality risks in the procurement process.

3. Develop Effective Response Strategies

Simulated Audit Drills: Organize internal simulated audits in advance to comprehensively identify weaknesses in the quality management system and carry out targeted improvements.

Designated Personnel for Accompanying and Q&A: Assign knowledgeable personnel to accompany the audit team throughout the process, promptly addressing any questions raised to avoid misunderstandings due to poor communication.

Ensure Complete Documentation: Strictly adhere to audit requirements by organizing and preparing relevant materials to ensure their completeness and traceability, making them readily available for the audit team's review.

The GJB certification on-site audit is not only an assessment of the enterprise's current quality management level but also an opportunity to drive continuous improvement. Enterprises should focus on the standardization and authenticity of their quality management system operations in daily activities, avoiding last-minute efforts or rushed documentation. After certification, it is essential to continuously optimize the quality management system, strengthening the competitive foundation in the military industry and achieving long-term development.

For any questions or business inquiries, please contact Ms. Huang at 15513049001, Jinding Yucheng Certification.