Hotel Electronic Lock

Hotel Door Lock Functions 1.1 Description of Hotel Door Lock Functions 1. Audio and Visual Prompt Function The door lock emits distinct audio and visual prompts during setup, unlocking, or malfunction, providing clear and easily distinguishable alerts for hotel staff or guests. This enhances the user experience and ensures timely detection and resolution of issues. Unlike other similar locks that use a single "beep" sound—which is monotonous, hard to distinguish, and prone to confusion—this system offers a more intuitive and reliable notification method, making it easier to identify specific problems. 2. Scientific Access Card Setup Procedure All access cards (including guest cards and staff cards) in the Bada Hotel smart lock system must be used according to the access permissions set in the management software. This differs from older, traditional setup methods used by other locks (e.g., using floor cards to activate guest or employee cards). Issues such as a room 101 card mistakenly opening room 102 can occur due to careless floor staff, leading to incorrect room settings and confusion. This not only gives floor staff excessive authority but also negatively impacts guests.实践证明，这种设置方式让酒店管理很不方便，也不科学，更难解决并杜绝此类问题的发生。 3. Accurate Timekeeping The door lock uses imported American chips to ensure precise and stable timekeeping, preventing issues caused by lost or stopped clocks, such as: ① Guests being unable to unlock their rooms with their cards, causing inconvenience; ② Staff cards failing to unlock doors during shifts, affecting service quality and efficiency; ③ Incorrect or missing unlock records, hindering investigations or legal cases and potentially losing critical door lock record线索. 4. Cancellation and Termination Function When an access card is lost or needs to be deactivated, its permissions can be promptly revoked using a termination card, with simple and convenient operation. ① If a guest checks out early but their card is still valid, staff can use a pre-made termination card to revoke the card’s access after room inspection, preventing the guest from re-entering the room and avoiding unnecessary disputes. ② If a guest loses their card while it is still valid, staff can use a termination card to immediately revoke access, ensuring the security of the guest’s property. 5. Deadbolt Function When the guest engages the deadbolt from inside the room, staff cards, temporary access cards, or guest cards cannot unlock the door. This prevents accidental intrusions while the guest is resting, enhancing room security, avoiding misunderstandings between guests and the hotel, and improving overall service quality by providing a quieter and more comfortable environment. 6. Passage Function The door lock can be set to remain constantly open or closed (e.g., after unlocking with a card, the door stays unlocked or automatically relocks, requiring another card swipe to open). This is useful for areas like offices, floor workrooms, and public passageways. When staff unlock these doors during shifts, the lock enters passage mode, allowing free entry without repeated card swipes or knocking for assistance, thereby improving convenience and efficiency. 7. Public Door Function For public areas such as swimming pools, gyms, ping pong rooms, and tennis courts, the door lock can be set as a public door. The system supports up to 32 public doors. Guest cards issued by the system can unlock both designated guest rooms and specified public doors. 8. Suite Function The system supports multiple suites, with each suite accommodating up to 16 sub-rooms (e.g., guest rooms, master bedrooms, servant quarters, studies). When smart locks are installed in these sub-rooms, this function allows front desk staff to customize guest card access permissions—e.g., granting access to the suite entrance, master bedroom plus study, suite entrance plus servant room, or all sub-rooms within the suite—based on guest needs. 9. Guest Card Replacement Function If a newly issued guest card is reported lost before being used, the reported card may still function even after a replacement is issued. This poses a significant risk: guests could report a card lost immediately after receiving it, obtain a new card, and later use the reported card to unlock the room after checkout, causing security and management chaos. The Bada lock system, through careful hardware and software design, eliminates this flaw: whenever a new guest card is used, it automatically revokes the previous card’s permissions, providing reliable security for hotel management. 10. Time Limit Function Staff access cards, temporary access cards, and guest cards are all time-restricted. They cannot unlock the door once their validity period expires. - Staff access cards: Set to work only during the staff’s shift hours, ensuring they can only access managed areas during assigned times. This facilitates hotel management by preventing unauthorized access during off-hours, reducing management difficulties and losses. - Guest cards: If a guest card expires, the guest cannot unlock the door and must proceed to the front desk to extend their stay. This effectively helps催促房费 payment and avoids issues and financial losses caused by unpaid bills. 11. Comprehensive Memory Function The door lock records up to 456 unlock entries, including basic lock data, set working hours, blacklist records, authorized access card information, and unlock history. This allows for clear and straightforward querying if issues arise in hotel rooms. Records are automatically cycled and can be retrieved and reviewed at any time. Unlock records also include mechanical key entries (a feature absent in many locks). Without mechanical key records, managing key holders becomes challenging and risky. Complete records enable scientific and thorough management. 12. Handheld Data Terminal Function The system allows for door lock setup and management via a handheld data terminal. - Convenient management: User-friendly interface based on mobile phone standards, making lock management highly便捷. - Password protection: Correct password entry is required each time the handheld device is powered on. - Setup function: Configure lock information for up to 200 rooms at once, including room numbers, suite numbers, public door numbers, working hours, authorized staff, and blacklists. - Data query function: Manage and query lock data, including unlock records and battery level information. The handheld terminal has a built-in real-time clock for viewing and synchronizing the lock’s time, checking battery levels to facilitate timely replacement, and querying up to 414 unlock records at once. 13. Low Voltage Alert When the lock’s operating voltage drops to 4.4V±0.2V, it emits rapid "beep" sounds upon card swipe, alerting hotel staff to low battery levels and prompting them to notify the engineering department for replacement. 14. Door Ajar and Anti-Prying Alert Function If the door is not properly closed or someone intentionally blocks the latch to prevent locking for theft purposes, the lock emits a "siren" alarm to remind guests to close the door securely. In case of attempted lock picking, the alarm alerts hotel staff or security personnel for timely intervention. 15. Emergency Unlock Function - Smart card emergency unlock: When creating an emergency card, users can choose the unlock method (passage mode or normal mode) and whether it can override the deadbolt. ① If normal mode and deadbolt override are disabled, the card is for supervisors and can unlock all rooms without time restrictions but cannot open deadbolted doors. ② If passage mode and deadbolt override are enabled, the card is for top management and can unlock all rooms, including deadbolted ones, regardless of time, for emergency situations. - Mechanical key emergency unlock: If a smart card fails to unlock a door due to malfunction, a mechanical key can be used. The circuit board will record the mechanical key unlock event. 1.2 Description of Function Cards A. Zonal Management The hotel is divided into four management levels: 1. Hotel 2. Building 3. Zone 4. Service area (Management areas can be customized based on the hotel’s actual layout, but the hierarchy remains unchanged) 5. Room (Supports suite management) B. System Cards - Door lock authorization card: Transmits IC card passwords to the door lock. - Software authorization card: Has the highest authority in the lock management system, enabling full management operations. C. Key Card Classification Based on usage, key cards are divided into two main categories: - Employee key cards: According to hotel zones, employee cards can be categorized as: • Hotel level: Can unlock all doors within specified time intervals. Includes manager cards and emergency cards. • Building level: Can unlock doors in a designated primary zone within specified time intervals. Corresponds to building cards. • Zone level: Can unlock doors in a designated secondary zone within specified time intervals. Corresponds to zone cards. • Service area level: Can unlock doors in a designated tertiary zone within specified time intervals. Corresponds to service cards. - Guest key cards: Can unlock designated rooms within specified time intervals. Corresponds to guest cards. D. Function Cards Function cards include two types: termination cards and restoration cards. - Termination card: Deactivates valid guest cards for a specific room within a service area. - Restoration card: Restores unlock permissions for deactivated guest cards. E. Time Limit Management - Validity period management: Key cards have start and end times for validity. - Time window management: Specifies daily allowed unlock intervals within the validity period. - Schedule management: Specifies allowed unlock days within the validity period. All cards have validity time limits, but only employee key cards have time window and schedule restrictions. In the 3010 door lock management system, each type of employee card can be divided into four groups, corresponding to four sets of schedules and time windows. F. Permissions The ability to override deadbolts is granted by the card issuance system. The effectiveness of time windows and schedules is also set by the card issuance system. If time windows and schedules are disabled, they impose no restrictions on key cards; otherwise, key cards are bound by these limitations. G. Card Issuance System Software Operation Permissions The card issuance system has two levels of permissions: - Authorization card: Has operational permissions for the card issuance system. - Operator: Only has permissions for tasks like creating guest cards and processing card returns. Hotel Smart Lock - xhrd2016 - Smart Hotel Blog