Hotel Electronic Lock

Hotel Door Lock Functions 1.1 Description of Hotel Door Lock Functions 1. Audio-Visual Prompt Function The door lock emits distinct audio-visual signals during setup, unlocking, or malfunction to alert hotel staff or guests. These prompts are clear, easily distinguishable, and enhance the user experience by enabling timely detection and resolution of issues. This avoids the limitations of other similar locks that rely on a single "beep" sound, which is monotonous, hard to differentiate, and fails to clearly indicate fault types. 2. Scientific Key Card Setup Procedure All key cards (including guest cards and staff cards) in the Bada Hotel smart lock system must be used according to the access permissions set in the management software. This differs from older, traditional setup methods used by other locks (e.g., using floor cards to activate guest or staff cards). Issues with traditional methods include: a guest card for room 101 accidentally opening room 102 due to staff error, excessive authority for floor staff, and negative impacts on guests. This approach has proven inconvenient and unscientific for hotel management, making it difficult to prevent such problems. 3. Accurate Timekeeping The door lock uses imported U.S. chips to ensure precise and stable timekeeping. This prevents issues such as: ① Guests being unable to unlock their rooms with valid cards, causing inconvenience; ② Staff cards failing to unlock doors during shifts, affecting service quality and efficiency; ③ Incorrect or missing unlock records, hindering investigations and potentially losing critical线索. 4. Cancellation/Termination Function When a key card is lost or needs to be deactivated, its access permissions can be promptly revoked using a termination card, with simple operation. ① If a guest checks out early but their card is still valid, staff can use a pre-made termination card to revoke access after room inspection, preventing the guest from re-entering and avoiding disputes. ② If a guest loses their card while it is still valid, staff can use a termination card to immediately revoke access, ensuring the security of the guest’s belongings. 5. Deadbolt Function When the deadbolt is engaged from inside the room, neither staff cards, temporary cards, nor guest cards can unlock the door. This prevents accidental intrusions while guests are resting, enhancing room security, avoiding misunderstandings between guests and the hotel, and providing a quieter, more comfortable environment. 6. Passage Function The lock can be set to remain constantly open or closed (e.g., after unlocking, the door stays open without requiring another card swipe, or it automatically relocks, requiring another swipe to open). This is useful for areas like offices, floor workrooms, and public passageways. When staff unlock these doors during shifts, the lock enters passage mode, allowing free entry and exit without repeated card swipes or knocking for assistance, improving convenience and efficiency. 7. Public Door Function For hotel facilities like swimming pools, gyms, ping pong rooms, and tennis courts, the lock can be set as a public door. The system supports up to 32 public doors. Guest cards can access both designated rooms and specified public doors. 8. Suite Function The system supports multiple suites, with each suite containing up to 16 sub-rooms. This function is ideal for suites with multiple rooms (e.g., guest rooms, master bedrooms, servant quarters, studies). When issuing guest cards, the front desk can customize access permissions (e.g., allowing entry to the suite entrance, master bedroom plus study, or all sub-rooms within the suite). 9. Guest Card Replacement Function If a newly issued guest card is reported lost before being used, the reported card may still work even after a replacement is issued. This creates a risk: guests could report a card lost immediately after receiving it, then use the reported card to unlock the room after checkout, causing security issues. Bada Locks eliminate this flaw through hardware and software design: whenever a new guest card is used, it automatically cancels the previous card’s permissions, ensuring reliable security for hotel management. 10. Time Limit Function Staff cards, temporary cards, and guest cards are all time-restricted. They cannot unlock the door outside their valid time windows. - Staff Cards: Access is limited to shift hours, ensuring staff can only unlock managed rooms during their shifts. This facilitates management and prevents unauthorized access during off-hours. - Guest Cards: Cards expire after the designated time, requiring guests to renew their stay at the front desk. This effectively encourages timely payment and avoids losses from unpaid fees. 11. Comprehensive Memory Function The lock stores up to 456 unlock records, including basic lock data, set work periods, blacklist entries, authorized card information, and unlock histories. This allows clear and easy querying when issues arise. Records are automatically cycled and can be retrieved and reviewed at any time. Unlock records include mechanical key entries (a feature absent in many locks). Without such records, managing mechanical keys becomes challenging and risky. Complete records enable scientific and thorough management. 12. Handheld Data Terminal Function The system allows lock setup and management via a handheld data terminal. - Convenient Management: User-friendly interface based on mobile phone standards makes lock management highly convenient. - Password Protection: The terminal requires a correct password upon startup. - Setup Function: Configure lock information for up to 200 rooms at once, including room numbers, suite numbers, public door numbers, work periods, authorized staff, and blacklists. - Data Query Function: Manage and query lock data, including unlock records and battery levels. The terminal has a built-in real-time clock for checking and adjusting the lock’s time. It can also check battery status to prompt timely replacement. - The terminal can query up to 414 unlock records at once. 13. Low Voltage Alert When the lock’s voltage drops to 4.4V±0.2V, it emits rapid "beep" sounds upon card swipe, alerting staff to replace the batteries soon. 14. Door Ajar and Anti-Prying Alert Function If the door is not fully closed or someone intentionally blocks the latch to prevent locking, the lock emits a "siren" alarm to remind guests to close the door properly. It also alerts staff or security to potential break-in attempts. 15. Emergency Unlock Function - Smart Card Emergency Unlock: Emergency cards can be configured for either passage mode (door remains open after unlock) or normal mode (door relocks automatically). They can also be set to bypass or respect the deadbolt. ① If set to normal mode and unable to bypass the deadbolt, the card is for supervisors, allowing access to all rooms without time restrictions, but not when deadbolted. ② If set to passage mode and able to bypass the deadbolt, the card is for top management, allowing access to all rooms at any time, even when deadbolted, for emergency situations. - Mechanical Key Emergency Unlock: If a smart card fails, a mechanical key can unlock the door, with the event recorded by the circuit board. 1.2 Description of Function Cards A. Zonal Management The hotel is divided into four management levels: 1. Hotel 2. Building 3. Zone 4. Service Area (can be customized based on hotel needs, but hierarchy remains) 5. Room (supports suite management) B. System Cards - Lock Authorization Card: Transmits IC card passwords to the lock. - Software Authorization Card: Highest authority in the lock management system, enabling all management operations. C. Key Card Classification Key cards are divided into two categories: - Staff Key Cards Based on hotel zones, staff cards include: • Hotel Level: Unlocks all doors within specified time frames (e.g., manager cards and emergency cards). • Building Level: Unlocks doors in a specific primary zone within set times (e.g., building cards). • Zone Level: Unlocks doors in a specific secondary zone within set times (e.g., zone cards). • Service Area Level: Unlocks doors in a specific tertiary zone within set times (e.g., service cards). - Guest Key Cards: Unlock designated rooms within specified time frames (e.g., guest cards). D. Function Cards Two types: Termination Cards and Restoration Cards. - Termination Card: Deactivates valid guest cards for a specific room in a service area. - Restoration Card: Reactivates deactivated guest cards. E. Time Management - Validity Period: Key cards have start and end times. - Time Window: Daily time intervals during which unlocking is permitted within the validity period. - Schedule: Days of the week when unlocking is allowed within the validity period. All cards have validity periods; only staff key cards have time window and schedule restrictions. In the 3010 lock management system, each staff card type can be divided into four groups, each with corresponding schedules and time windows. F. Permissions - Bypassing deadbolts is a permission granted by the card issuance system. - Time windows and schedules can be enabled or disabled for key cards. If disabled, the key card is not restricted by them; if enabled, it is. G. Card Issuance System Software Permissions The system has two permission levels: - Authorization Card: Has full operational rights in the card issuance system. - Operator: Limited to functions like issuing and returning guest cards. Hotel Smart Lock - xhrd2016 - Smart Hotel Blog